Virtual document storage is the process of converting physical files to electronic documents that can be shared stored, accessed and shared. It can help reduce the amount needed to store physical files and can also increase security by locking particular parts of a document to specific users. This is especially beneficial for businesses that handle a lot of paper. Paper documents can be difficult to keep track of and secure without a detailed security system and a hefty administrative checkout procedures, and also being more susceptible to destruction or theft during a disaster, such as an fire. Electronic files are much easier to track and less likely to be lost. They are also more resistant to destruction.

When choosing a secure online document system it is important to consider the ease of use for you and your guests to use. You should also think about the ease of downloading and uploading documents. Additionally, check if the service offers any support and how easily accessible it is.

Who hasn’t wiped important documents on their computer? Although common file sharing platforms such as Dropbox and Google Drive are better at backing up files, they don’t have the ability to organize them into relevant folder structures that correspond to your industry or company’s requirements. Online document systems can accomplish this, and also provide audit logs on who has viewed what documents.

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