A virtual data room (VDR) is a secure online platform that lets parties share sensitive business documents without having to travel to an offsite location. VDRs have replaced physical data rooms and document management software and other solutions that require scanning, printing and the storage of documents. This means that individuals can review documents quickly and efficiently from any location in the world.

When selecting a secure data room provider, search for an option that has granular document permissions and security features that limit access to folders and documents. These access controls are granular and reduce human error and limit unauthorized manipulation of sensitive data. Choose a service that offers advanced branding options, like an individual login page, background email, white-labeled hyperlinks, to make https://justdataroom.com/digify-virtual-data-room-review/ your virtual dataroom more familiar and easier to use.

Make sure that the provider you choose meets or surpasses industry standards in terms of information protection and privacy by looking at their certifications. The best secure data rooms are HIPAA certified to ensure safe handling of medical information that is protected and GDPR certified to meet European Union laws on personal data protection and transfer. Many of the data room providers that are secure also adhere to PCI-DSS standards to safeguard the information of payment cards from hackers.

Most data breaches are caused by user error and a lack of security. By choosing a secure and safe data room, you’ll decrease the risks of cyber attacks and demonstrate to clients, partners, and the public that you care about privacy. Find a secure data room service that has security requirements for password complexity and changes, inactivity timeouts, dual-factor authentication, IP restrictions, and the ability to grant granular access to documents.