Board portals simplify the preparation for meetings by allowing members access to meeting materials, emails from fellow directors, organizational policies, and their respective tasks in one location. They can save organizations money by not having to pay for meeting materials to be distributed via post or email.

When choosing a board portal Look for a user-friendly design that will be easy for your board as well as leadership to use on their preferred devices. Check visit their website out the vendor’s reputation and service, too. Make sure they’re able to answer your questions or offer training and resolve problems with the software.

Meeting planning is made easy by a board portal’s agenda builder It’s also easy to secure private pages, linkable outline templates and more. It is also possible to create an agenda template for meetings in accordance with the agenda, which will make it easier to prepare.

During meetings, being able to access documents immediately is essential. Having the most current information at hand allows for faster decisions and reduces delays in meetings. Board portals let members access all relevant documents and information via their smartphones, tablets or laptops, removing the requirement to request and receive papers or mail them to the venue for meetings.

The transition to a paper-free board meeting system can also help promote more sustainable business practices as well as enhancing ESG objectives. Compared to traditional board packs board management software can reduce the environmental impact by as much as 95 percent.